Every Council Member has a mailbox located in the mail/copy room at City Hall off the Clerk's Office area. Departments distribute mail throughout the week as well as any mail coming through to the City is put into the individual boxes.
Every Friday (or the last day of the workweek), any materials in individual council boxes is delivered to the home address, unless otherwise indicated by a Police Officer. The delivery insures that all materials get to council members in a timely manner along with agendas and other meeting information.
Code of Ordinances/City Charter
Copies of the Rochester Code of Ordinances and City Home Rule Charter are distributed and retained in the office of the City Clerk. Updates of the Code and Charter are sent on a quarterly basis to a mailing list of individuals selected department, and court officials. Website changes are made through the City Attorney's Office. You can find the links to both the Code of Ordinances and Home Rule Charter in the Resources page of this Handbook.
The City Clerk's Office is responsible for obtaining all election judges for all federal and state elections as well as obtaining all ell the required precincts in the six wards of the City.
Administration and coordination of all special City elections are run through the City Clerk's Office. In this instance, responsibilities include all publications, printings, judges, precincts and supplies necessary for a successful election.
The official records of the City are retained by the City Clerk's Office. Retention schedules for the disposition of records are approved by adopting the State Clerks' Association Schedule for departmental and permanent Storage. Permanent records storage is locating the basement of the Rochester International Airport Facility.
*For more information about Records and Data Practices please refer to the Records Page under the City Clerks Department.
The City Clerk is responsible for all minutes of the regular Council meetings, prepares resolutions approved at Council meetings, and distributes materials adopted by Common Council as needed.
*For more information about City Council Meetings please go to the Official Notifications Page
Agendas are compiled through the City Administrator's Office.
All annual regulatory licensing (including but not limited to liquor and sidewalk cafes, are obtained and renewed through the Office. Two major licensing periods throughout the year occur. Various licenses require departmental approvals prior to final approval by the Council.
All applications for miscellaneous activities (including races, Rochesterfest, temporary liquor and beer, use of streets and sidewalks, etc.) are administered through the City Clerk in coordination with other departments.
*For more information about Licencing please refer to the Licenses and Permits page under the City Clerk's Department
In 1996, the City Clerk's office assumed responsibility for administration of all parking violations in the City and county. This includes the processing of all tickets, issuance of late summons notices, and assisting parking control personnel in towing of vehicles.
The City Clerk's Office has the official records on all parking violations providing to the Police and Sheriff Offices and the District Court as needed.
All supplies and equipment for parking violations are secured through the City Clerk's Office.
*For more information about Parking please refer to the Parking Violations page under the City Clerk's Department
Various miscellaneous services are offered including the selling of bus passes, notary services, general phone line listing for City, Update of Channel 19 public information channel, and general information on the City as needed.
*For any and all other questions or inquires please go to the City Clerk's Department Homepage or call the City Clerk's Office at (507) 328-2900