The City Clerk is designated under the City Charter as the keeper of City records. In this role, the Clerk's Office provides guidance to all City departments in maintaining an effective records system. The City has adopted the General Records Retention Schedule for Minnesota Cities last updated by the Minnesota Clerks and Finance Officers Association in May of 2017.
Accessing City Records and Information
Many government records and types of information are available directly through the City's website. Frequently requested information includes:
- City Charter
- City Ordinances
- Land Development Manual and Ordinances
- Council Meetings and Committee of the Whole Meetings
- Open Gov portal to City financial transaction information
- Financial Reports
- Building Permit Look up
- Rental Housing Look up
- Business Licensing Look up
- Rochester Comprehensive Plan 2040 Update
Making a Request under the Government Data Practices Act
Access to City records can also be requested through the City Clerk's Office under the provisions of Minnesota Statutes Chapter 13, the Minnesota Government Data Practices Act. The City Clerk has been designated as the City's Responsible Authority for Data Practices requests.
Request records and information by completing the Data Disclosure Request Form or by calling the City Clerk’s office at (507) 328-2900.
*Requests for Police Reports should go directly to the Police Records Division.
City Policies and Procedures Adopted under the Government Data Practices Act
- Data Practices Policy
- Consent to Release Private Data
- Data Inventory Policy
- Data Practices Advisory
- Government Data Access and Nondisclosure Agreement
- Notice to Persons Under the Age of 18
- Policy for Ensuring the Security of Not Public Data